AI Medical Scribe for Small Practice Physicians

•8 min read • Abdus Muwwakkil – Chief Executive Officer

AI Medical Scribe for Small Practice Physicians

The 60% of US physicians working in small practices (1-10 providers) have been left behind by enterprise-focused AI scribe solutions. While Abridge targets 150+ health systems and Nuance charges $600-700/month, independent physicians and small practices need affordable, simple solutions that work without IT departments or months of implementation.

OrbDoc is the only AI medical scribe built specifically for small practices. $49-$129/month pricing (50-70% below competitors), 30-minute self-service setup, and no IT required—just download, configure, and start documenting naturally with your patients.

Why Small Practices Are Underserved

The Enterprise Focus Problem

  • Abridge: 150+ enterprise health systems, IT-heavy deployment
  • Ambience: “Major provider organizations,” custom enterprise pricing
  • Nuance: $600-700/month premium pricing
  • Suki: $199-$399/month, still mid-market focused

The Small Practice Reality

  • 550,000+ independent/small practices in the US (60% of all physicians)
  • No IT departments - need self-service solutions
  • Budget constraints - can’t afford enterprise pricing
  • Time pressure - need immediate setup, not months of implementation
  • Simple workflows - don’t need complex enterprise features

OrbDoc’s Small Practice Advantage

Transparent, Affordable Pricing

No hidden fees, no setup costs, no per-note charges.

  • Starter Plan: $49/month - Solo practitioners, up to 200 notes/month
  • Professional Plan: $79/month - 2-5 providers, up to 500 notes/month
  • Practice Plan: $129/month - 6-10 providers, up to 1,000 notes/month

Compare to competitors:

  • Nuance DAX: $600-700/month (12x more expensive)
  • Suki: $199-399/month (4-8x more expensive)
  • Abridge: Enterprise pricing only (contact sales)

30-Minute Self-Service Setup

No IT department required. No months of implementation.

  1. Download OrbVoice from App Store (2 minutes)
  2. Connect to your EHR via simple API (10 minutes)
  3. Configure note templates for your specialty (15 minutes)
  4. Start documenting with your next patient (3 minutes)

Compare to enterprise solutions:

  • Abridge: 3-6 month implementation, IT team required
  • Ambience: Custom deployment, enterprise IT integration
  • Nuance: Complex setup, vendor implementation team

Small Practice-Focused Features

Independent Physician Workflows:

  • Single-provider documentation
  • Patient privacy controls
  • Flexible scheduling
  • Direct EHR integration
  • Mobile-first design

Small Group Coordination:

  • Multi-provider note sharing
  • Practice-wide templates
  • Shared patient lists
  • Group analytics
  • Billing integration

No-IT Management:

  • Self-service account management
  • Chat support (no phone trees)
  • Video tutorials
  • Community forum
  • Automatic updates

Real Small Practice Results

Dr. Sarah Chen, Family Medicine (Solo Practice)

“I was spending 2-3 hours every evening finishing notes. OrbDoc cut that to 30 minutes. The $79/month pays for itself in the first week. No IT needed—I set it up during lunch.”

Results:

  • Time savings: 2.5 hours/day → 30 minutes/day
  • ROI: 400% return in first month
  • Setup time: 25 minutes
  • Support needed: Zero IT involvement

Dr. Michael Rodriguez, Internal Medicine (3-provider group)

“We tried Suki but couldn’t justify $1,200/month for our small practice. OrbDoc gives us everything we need for $237/month total. The setup was so simple, our office manager did it.”

Results:

  • Cost savings: $1,200/month → $237/month (80% reduction)
  • Implementation: 1 day vs 3 months with enterprise solutions
  • Provider adoption: 100% (all 3 providers using within 1 week)
  • Patient satisfaction: Improved (more face-to-face time)

Dr. Lisa Park, Pediatrics (2-provider practice)

“As a small practice, we can’t afford enterprise solutions or IT departments. OrbDoc works perfectly for our needs. The pediatric templates are exactly what we need.”

Results:

  • Specialty fit: Perfect pediatric workflow integration
  • Cost: $158/month vs $1,400+ for enterprise alternatives
  • Setup: Office manager completed in 30 minutes
  • EHR integration: Seamless with their existing system

Small Practice-Specific Features

Affordable Pricing Tiers

Designed for small practice budgets, not enterprise contracts.

Starter Plan - $49/month

  • Solo practitioners
  • Up to 200 notes/month
  • Basic EHR integration
  • Email support
  • Mobile app included

Professional Plan - $79/month

  • 2-5 providers
  • Up to 500 notes/month
  • Advanced EHR integration
  • Priority support
  • Practice analytics

Practice Plan - $129/month

  • 6-10 providers
  • Up to 1,000 notes/month
  • Full EHR integration
  • Phone + chat support
  • Advanced analytics + reporting

No-IT Setup Process

Built for practices without IT departments.

Step 1: Download (2 minutes)

  • Download OrbVoice from App Store
  • Create account with practice email
  • Verify identity (HIPAA compliance)

Step 2: EHR Connection (10 minutes)

  • Select your EHR from supported list
  • Enter API credentials (provided by EHR)
  • Test connection with sample note

Step 3: Configuration (15 minutes)

  • Choose specialty templates
  • Customize note formats
  • Set up provider preferences
  • Configure billing codes

Step 4: Go Live (3 minutes)

  • Start with one patient
  • Review generated note
  • Adjust settings as needed
  • Begin full practice rollout

Small Practice Support

Support designed for independent physicians, not enterprise IT teams.

Self-Service Resources:

  • Video tutorials for every feature
  • Step-by-step setup guides
  • FAQ database with 200+ answers
  • Community forum with other small practices

Direct Support:

  • Chat support (no phone trees)
  • Email support with 4-hour response
  • Screen sharing for complex issues
  • Practice-specific configuration help

No Enterprise Overhead:

  • No account managers
  • No quarterly business reviews
  • No complex contracts
  • No minimum commitments

Competitive Advantage for Small Practices

vs. Enterprise Solutions (Abridge, Ambience, Nuance)

Pricing:

  • OrbDoc: $49-$129/month
  • Enterprise: $600-700/month (Nuance), custom pricing (Abridge/Ambience)
  • Savings: 50-80% lower cost

Setup:

  • OrbDoc: 30 minutes, self-service
  • Enterprise: 3-6 months, IT team required
  • Time savings: 99% faster implementation

Support:

  • OrbDoc: Chat, video tutorials, community
  • Enterprise: Account managers, quarterly reviews
  • Accessibility: Immediate vs scheduled support

vs. Mid-Market Solutions (Suki, Freed)

Pricing:

  • OrbDoc: $49-$129/month
  • Suki: $199-$399/month
  • Freed: $99/month (limited features)
  • Value: More features at lower cost

Features:

  • OrbDoc: Full feature set at all tiers
  • Suki: Feature limitations at lower tiers
  • Freed: Basic features only
  • Capability: Complete solution vs limited options

Target Market:

  • OrbDoc: Purpose-built for small practices
  • Suki: Mid-market focus (10-50 providers)
  • Freed: General market
  • Fit: Specialized vs generic approach

Implementation Roadmap for Small Practices

Week 1: Setup and Configuration

Day 1-2: Account Setup

  • Download OrbVoice app
  • Create practice account
  • Verify HIPAA compliance
  • Connect to EHR system

Day 3-5: Template Configuration

  • Select specialty templates
  • Customize note formats
  • Configure billing codes
  • Set up provider preferences

Week 2: Pilot Testing

Day 1-3: Single Provider Pilot

  • Start with one provider
  • Test with 5-10 patients
  • Review note quality
  • Adjust settings as needed

Day 4-7: Practice Rollout

  • Expand to all providers
  • Train office staff
  • Monitor usage and quality
  • Optimize workflows

Week 3+: Optimization

Ongoing: Continuous Improvement

  • Analyze usage patterns
  • Optimize templates
  • Expand to additional specialties
  • Integrate with practice management

ROI Calculator for Small Practices

Solo Practitioner (1 provider)

Current State:

  • Documentation time: 2 hours/day
  • Hourly rate: $150/hour
  • Daily cost: $300
  • Monthly cost: $6,000

With OrbDoc:

  • Documentation time: 30 minutes/day
  • Hourly rate: $150/hour
  • Daily cost: $75
  • Monthly cost: $1,500
  • OrbDoc cost: $49/month
  • Net savings: $4,451/month

Small Group (3 providers)

Current State:

  • Documentation time: 6 hours/day total
  • Hourly rate: $150/hour
  • Daily cost: $900
  • Monthly cost: $18,000

With OrbDoc:

  • Documentation time: 1.5 hours/day total
  • Hourly rate: $150/hour
  • Daily cost: $225
  • Monthly cost: $4,500
  • OrbDoc cost: $237/month
  • Net savings: $13,263/month

Break-Even Analysis

Solo Practice: 1 day 3-Provider Group: 1 day 5-Provider Group: 2 days

Getting Started with OrbDoc

Free Trial

14 days, no credit card required

  • Full access to all features
  • Up to 50 notes during trial
  • Direct support during trial
  • No commitment required

Money-Back Guarantee

30-day satisfaction guarantee

  • Full refund if not satisfied
  • No questions asked
  • Keep any notes generated
  • No cancellation fees

Next Steps

  1. Start Free Trial: Download OrbVoice and begin 14-day trial
  2. Schedule Demo: 15-minute walkthrough with small practice specialist
  3. Connect EHR: Test integration with your existing system
  4. Go Live: Begin documenting with your next patient

Ready to join 200+ small practices using OrbDoc?

Contact our small practice team to schedule a personalized demo and discuss your practice’s specific needs: [email protected]

OrbDoc is the only AI medical scribe built specifically for small practices. Join the 60% of US physicians who deserve affordable, simple documentation solutions that work without IT departments or enterprise contracts.